Virtual Office System

Stop losing jobs to faster competitors

Every site includes a virtual office system that replies to missed calls and emails, collects job details, books appointments, and briefs you before estimates.

Behind The Scenes

See what your virtual office actually does

Here's exactly what happens after a lead contacts you — all without you lifting a finger.

Missed call → text reply in minutes

The moment you miss a call, your virtual office sends a personalized text. It collects project details, screens for fit, and books an appointment — automatically.

SR
Summit Roofing Co.
Virtual Office
Missed call from (720) 555-0182
Hi! You just called Summit Roofing — sorry we missed you. What can we help with? Reply with your address and we'll get you set up.
Need a roof inspection after hail last week. 4721 Maple Ave Denver
Got it — 4721 Maple Ave. Emergency repair needed or just an inspection? And roughly how old is the roof?
Just inspection, about 12 years old
Perfect. Sending you a link to pick a time. Your estimator will be briefed on the details before they arrive.

Every lead tracked. Nothing falls through.

New leads drop straight into your pipeline. See where every job stands — contacted, qualified, booked, or closed — without chasing anyone manually.

New 6
Michael R. — Roof inspection
Sarah K. — Storm damage
+4 more
Contacted 4
James T. — Full replacement
Linda M. — Repair quote
Qualified 3
Dave H. — $14k project
Amy C. — Insurance claim
Booked 2
Carlos V. — Wed 10am

Three workflows that run automatically — every time

Missed Call
Text reply sent in 2 minutes
Project details collected via text
Booking link delivered automatically
Form Submitted
Qualification questions sent instantly
Lead scored and routed by job fit
Pipeline updated automatically
No Response (24h)
Follow-up message sent automatically
Reminder sequence activated
Team notified if lead goes cold
Everything In One System

Your website. Your virtual office. Built for contractors.

Lead Portal Icon

Lead Portal

Track every lead, notes, and next steps in one simple place.

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Missed Call + Text Back

When you miss a call, automated replies immediately by text or email to keep the lead warm and on schedule.

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24/7 Lead Qualification

Ask the right questions, capture project details, and route only qualified leads to your team.

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Follow-Up Workflows

Automated reminders and check‑ins keep jobs moving without chasing every lead by hand.

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Virtual Secretary (Email + Intake)

We handle the back-and-forth, collect details, and move customers toward scheduling.

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Scheduling Link

A simple booking flow that fills your calendar with qualified appointments.

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Job Filtering Rules

We tailor rules like service areas, job types, and minimum job size so you don't waste time.

Ready to stop missing leads?

Get a site and virtual office built for your trade.

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